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CareerFinders, on behalf of our client, a very well-established and highly respected provider of Corporate & Fiduciary Services with offices in Limassol, we are seeking to recruit a Secretary to join their team.
Key Duties/Responsibilities:
- Meeting and greeting clients and visitors to the office.
- Handling incoming and outgoing communication (phone calls, faxes, e-mails, mail).
- Sorting and distributing incoming and outgoing correspondence and post and arranging couriers.
- Assisting with travel arrangements including booking of flights, hotels and issuance of visas.
- Maintaining and updating records and databases.
- Maintain filing systems, ensuring records are kept in an organized and readily accessible manner.
- Preparation of the materials for the Board meetings and Board minutes.
- Performing general clerical duties including but not limited to: photocopying, faxing, mailing, and filing.
- Having the overall responsibility for general office management such as coordinating work for maintenance issues, archiving, ordering stationery and other office supplies.
- Effecting regular payments of office expenses (online or by corporate cards).
- Detailed record keeping of office expenses, assistance to accounting team in preparation of accounts and budgets.
- Perform out of the office duties from time to time such as visiting local authorities, visiting other properties owned by the company, etc.
- Performing numerous ad-hoc duties commensurate with the position.
Key Skills/Experience:
- Diploma in Office Administration or Secretarial Studies. University degree in any discipline would be considered an advantage.
- Minimum 5 years of relevant working experience in a similar role. Experience in an international environment is a must.
- Excellent organisation, planning and time management skills.
- Fluent in English and Greek. Knowledge of Russian will be considered an advantage.
- Computer literate (MS Office).
To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy
