Office Administrator

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We are looking for self-motivated and proactive people with ability to maintain the general day to day operations of the office. Including monitoring and handling of office communications, telephone and emails, maintaining office supplies, managing office filing requirements. Ideal candidates are flexible with excellent communication skills and attention to details.

Main Job tasks and responsibilities

·         Provide front desk reception duties for the office which includes handling of all phone calls and manage internal & external customers timely and professionally.

·         Collect and distribute all incoming mail, messages and courier items

·         Perform clerical receptionist duties such as drafting of letters, reports, filing, photocopying, collating, faxing etc.

·         Maintain contact databases and staff administrative records

·         Co-ordinate and organise appointment calendars and schedule meetings/appointments

·         Receive and greet all visitors/staff in a professional and warm manner

·         Assist in the coordination of company functions/events, plan and setup of conference rooms and meetings.

·         Organise travel arrangements

·         Source office supplies

·         Maintain tracking system on all incoming & outgoing mails and courier items for the office

·         Assist in general office administration.

·         Perform work related errands as requested

·         Organise and maintain rota for office cleaning, ensuring the office is kept clean and tidy

·         Assist new employees/relocation with rental of apartments and upkeep.

·         Assist new employees/relocation with utility services including electricity, water and telecommunication.

·         Assist new employees/relocation with familiarisation to local surroundings.

·         Assist new employees/relocation with collection of information for local authorities

•  Fluent in English
•  Minimum High School Diploma level
•  Competent computer skills including Word and, Excel, internet use including e-mails, group messaging and data collection
•  Previous office experience preferred.
•   Must have own car